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Commencement and Final Exam Information for Seniors

posted Apr 17, 2013, 10:08 AM by sullivanp@serrahs.org   [ updated Apr 25, 2013, 6:16 AM ]
The following information is for seniors and their families as they prepare for final examinations and Commencement activities.  Information included pertains to junior/senior prom, the senior communion breakfast, senior final examinations, and graduation/commencement activities.

1. JUNIOR/SENIOR PROM May 3, 2013 from 6:00 p.m. - 10:30 p.m. at the The Willow Room in Belle Vernon

Students will be advised of specific procedures to be followed through the School Prom Committee. The school policy regulating school activities will be in place and followed throughout the evening. No students will be permitted to attend the Prom without a ticket purchased from the school. If there is any evidence of alcohol use or intoxication among students attending the prom, the students will be detained and the police and parents will be notified immediately; breathalyzers may be used. All students and their guests must abide by the Prom Regulations, which will be distributed to students along with parent permission forms. Parents of both students and student guests will sign these permission forms. The Prom will conclude promptly at 10:30 p.m.

2. SENIOR COMMUNION BREAKFAST Sunday, May 19, 2013 9:30 a.m. in the School Gymnasium

All seniors are required to attend the Communion Breakfast. All graduation awards will be given at this breakfast. Tickets for invited guests (parents, relatives, and friends) may be obtained through the Main Office at a cost of $10.00 for adults and $5.00 for children 10 years and under by May 5th; seniors will receive a complimentary ticket. All seniors and their guests are asked to dress formally. This is a religious activity and those attending are asked to comply with these expectations. Parents and guests may take photographs at the Communion Breakfast.

3. SENIOR FINAL EXAMINATIONS May 13 -17, 2013 Dismissal as noted

Exams for seniors will include two testing periods on each day. Each of the testing periods will be two periods long (1 hour and 20 minutes). Seniors are to report to the cafeteria if they arrive before the scheduled exam. Attendance will be taken at the beginning of each exam period. Seniors requesting to take an exam other than their scheduled period must present a doctor's excuse.

Monday, May 13, 2013              Tuesday, May 14, 2013              Wednesday, May 15 2013
8:15 Section 1                          8:15 Section 3                          8:15 Section 5
10:00 Section 2                        10:00 Section 4*                       10:00 Section 6
*the testing period for students taking the Pitt exam in Section 4 extends until 12:00

Thursday, May 16, 2013              Friday, May 17, 2013
8:15 Section 7                           8:15* Section 9
10:00 Section 8                         10:00 All Make-Up

After all lockers are cleaned and books are returned Cap/Gowns will be distributed to seniors.

Seniors need only be present for their scheduled exams. Seniors will not be permitted to take an exam after Friday, May 17, 2013.

4. A.    GRADUATION PRACTICE

On Thursday, May 23, 2013 seniors are expected to arrive at Serra at 8:15 a.m., reporting immediately to the cafeteria. Following attendance, students will be transported by Serra School Buses to Saint Paul Cathedral in Oakland for a Graduation Practice which will begin promptly at 9:00 a.m. All Seniors must travel to the Cathedral on Serra Buses. Personal transportation to practice will not be permitted. Caps and gowns will be distributed following the last final exam from school following graduation practice. IMPORTANT: No senior will receive his/her cap and gown unless tuition payments are up-to-date, all fees, past due books, and activities costs (band fees, cafeteria charges, etc.) are current. Questions in this regard should be directed to Ms. McBarron in the Finance Office (412-751-2020 ex. 109).

B. SENIOR COMMENCEMENT ACTIVITIES May 30, 2013 at 7:00 p.m. at Saint Paul Cathedral

Seniors are expected to assemble in the hall directly below the Cathedral no later than 6:30 p.m. on Thursday, May 30th. At that time, students will be given final instructions and the opportunity to adjust dress and makeup for photographs. Parents are not to be present with the seniors at this time. Opportunity for photographs will be provided during and after the commencement ceremony. 

C. PARKING AT SAINT PAUL CATHEDRAL

On the day of graduation, parents and guests of the graduates may park their vehicles in the lots adjacent to the Cathedral and at Central Catholic and Oakland Catholic High School parking lot.

D. SEATING AT THE CATHEDRAL

Seating is on a first come first served basis. A section is reserved for the graduates and faculty. We ask your cooperation in allowing parents to sit as close to the graduates as possible.

E. GRADUATION ANNOUNCEMENTS

Senior students have already placed orders for the required number of graduation announcements. Additional announcements, if available, can be ordered from the Main Office at the cost of $1.50 each.

F. STUDENT DRESS AT GRADUATION

On the day of graduation, male students should wear black (or dark) trousers, a white (or light colored) dress shirt, and tie. Female students should wear a shirt (or light colored) blouse, and a dark skirt or a dress. As this is a religious function, guests of the graduates should dress appropriately.

G. PHOTOGRAPHS AND VIDEOS

Given the solemnity of this occasion, and especially considering the fact that graduation will be taking place in the Cathedral Church, guests will not be permitted in the front aisles to take photographs or videos. A School Photographer will be available to videotape the Liturgy and Graduation Ceremony. Parents interested in obtaining a copy of the tape may contact our Main Office Staff at 412-751-2020. Photographs may be taken outside of the Cathedral and inside during the ceremony from your pews. No one will be permitted to enter the Sanctuary or front aisle during the services. Your complete cooperation is asked in order to preserve the solemnity of the moment and assist in keeping distractions to a minimum.

H. FOLLOWING THE COMMENCEMENT CEREMONY

Graduates will return to the Cathedral Hall as a group immediately following the ceremony. At that time, graduates will receive final directions and actual diplomas. After final announcements, graduates will be dismissed to join their families. It is expected that the Commencement Ceremony will last approximately two hours.

I. GRADUATION FEE

Prior to final exams, seniors are required to pay the graduation fee of $125. This fee must be delivered to the Finance Office at the school. The deadline to submit this fee is May 10th. Parents wishing to mail the graduation fee may send it to the attention of Ms. McBarron in the Finance Office. This fee pays for caps and gowns, graduation expenses, the choir, use of the Cathedral, and awards distributed at Graduation and the Communion Breakfast.

J. OUTSTANDING TUITION AND PAYMENT OF SCHOOL FEES

A review of all Tuition and Finance Accounts is currently underway. According to Diocesan and School Policy, no student will be permitted to attend the Senior Prom or Graduation unless all accounts are rectified; this includes past-due fees (Band, Library, etc.). THERE WILL BE NO EXCEPTION TO THIS POLICY. No personal checks will be accepted after May 10th. After that date, payments must be by certified bank check, cashier's check, or cash.
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